Workplace wellbeing · privacy by design

See the strain before it becomes sick leave.

Every employee gets a private AI companion for the hard days. HR gets one clear signal of how the team is doing, with no name ever attached to it.

Book a demo See how it works

GDPR compliant Data stored in the EU Finnish data controller

A real Ciaera conversation. HR never sees these.

2 min

is all a daily check-in takes

k ≥ 5

smallest group HR can ever see data for

the database lives in Amsterdam

AES-256

encryption at rest, per-user derived keys

01 How it works

A check-in that helps the person first.

Most wellbeing tools ask employees to feed a dashboard. Ciaera starts with the person, and the HR signal is a byproduct of that.

An employee checks in

Tap a mood and talk it out. It takes about two minutes, and the companion remembers what you told it last week.

The conversation stays private

Chats are encrypted and stay in the employee's own app. There's no screen anywhere in the product that shows them to anyone else.

HR sees only the pattern

Mood data is pseudonymized and rolled up into weekly trends. If fewer than five people have responded, HR sees nothing at all.

02 The product

Two very different views of the same team.

For employees

What you write here is yours.

Whatever you share with Ciaera stays with you. Encrypted, held in the EU, and invisible to everyone at your company.

Private mood check-insLog how you're feeling in a few seconds. It's encrypted, and only you can see it.
A companion that remembersBuilt on Claude. It remembers what matters to you and picks up where you left off.
A journal worth keepingSave the conversations you want to keep and look back on them later.
Your own patternsWatch your mood move over the weeks and spot what drags it down.

For HR leaders

The signal, without the surveillance.

See what's straining the team early enough to do something about it. Individual answers stay invisible.

Team trendsMood for the whole group, updated every week. The smallest unit the dashboard knows is five people.
Themes surface on their ownRecurring pressure points show up in your dashboard without anyone filing a complaint.
Early-warning signsWhen the team's mood dips for two or three weeks running, you see it long before anyone calls in sick.
Next steps you can defendSuggested actions based on what the team is going through, so you're not guessing.

03 Why earlier matters

The cheapest intervention is the earliest one.

Mental-health sick leave keeps rising and occupational healthcare is stretched thin. Ciaera sits earlier in the chain, while support can still just be a conversation.

Before sick leave

Employees get somewhere to put everyday stress before it grows into something bigger.

Before the doctor's office

A rough week usually just needs someone to talk to.

While you can still act

HR sees the trend weeks early, when a schedule change is enough to bend it.

04 Privacy

Built so it can't be used against anyone.

People are only honest with a tool that has no way of hurting them later. Everything below is enforced by the system itself rather than by a policy document. Our CTO, Nick Meiforth, built each of these guarantees and answers for them personally.

Encryption: All sensitive data is encrypted at rest with AES-256-GCM, using per-user keys derived from a server-side secret that is never stored. A database dump reveals only ciphertext.
k-anonymity: HR sees data only when at least five people have responded. Below five, the dashboard shows nothing.
Individual data: Stays in the employee's own view. HR dashboards only show group totals, without timestamps that could be used to guess who wrote what.
Residency: Stored in Amsterdam, inside the EU. Processors outside it, like Anthropic generating the AI replies, work under EU Standard Contractual Clauses.
Your rights: Employees export or erase their data themselves, in the app, right away. Company-level deletion goes through us and takes at most 30 days.
Accountability: GDPR compliant. The data controller is MPF App Oy in Helsinki, a Finnish company you can hold answerable.

05 The team

Who you'd actually be working with.

Ciaera is a small team in Helsinki. There's no account-management layer between you and the people who build and run the product.

Pia Still

Founder & CEO

Pia Still is the Founder and CEO of Ciaera. Her work brings together entrepreneurship, business development, and a strong understanding of people and workplace well-being.

Drawing on her experience in solution-focused coaching and human well-being, Pia founded Ciaera with a clear vision: to help organizations better understand their people and turn meaningful employee insights into timely and impactful action.

Pia leads Ciaera's strategy, product vision, and partnerships, ensuring that Ciaera continues to evolve around the real needs of organizations and their people.

Nick Meiforth

Co-Founder & CTO

Nick Meiforth is Ciaera's Co-Founder and CTO. He trained as an IT-Systemelektroniker at the Städtische Berufsschule für Informationstechnik München, the three-year German apprenticeship that splits the week between a classroom and a real job, and he has been building software ever since.

He came to Ciaera through Pia and the idea behind it. Workplace mental health struck him as a real problem rather than a pitch, and he wanted to build something that actually helped with it, so he took on the technical side of the company.

There was an earlier version of the product when he arrived, and he started it over. The apps, the HR dashboard, the admin tools and the backend are all his work, and so is the security. He put the encryption, the five-person floor and the delete button that really deletes into the system itself, rather than into a policy document.

Daniel Qepi

Business Development & Marketing

Daniel Qepi works in Business Development and Marketing at Ciaera, focusing on building customer relationships, creating new business opportunities, and supporting the company's growth.

With a people-focused approach and strong interpersonal skills, Daniel plays an active role in introducing Ciaera to potential customers and partners, expanding the company's network, and creating new opportunities through trusted relationships and referrals.

His work helps bring Ciaera closer to the organizations and people who can benefit from the solution.

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See what your team would see.

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